How to: Create Sessions

1

Navigate to Semesters

Navigate to the "Semesters" page (link) by clicking on the "Semesters" option in the navigation menu.

2

Navigate to the desired Semester

Click on the Semester within which you wish to create a Session.

3

Click "add"

Click the "add" button in the toolbar at the top of the page.

Semester details page "add" button

Permissions are required to create Sessions.

4

Enter details

In the popout, enter the relevant details for your Session.

Property	Description
Name	The name of the Session. This value appears in the Store.
Description	The description of the Session. This value appears in the Store.
Image	A small thumbnail image for your Session. This image appears in the Store.
Notes	Notes to include about the Session. This value appears in the Store and is included in the post-registration Communication.
Program	The Program the Session is implementing.
Registration category	The "athlete" type Registration Category the Session implements that the Member will be assigned (and have to pay for) when purchasing the Session.
Status	The current status of the Session. - "Normal" means the Session appears in the Store - "Hidden" means the Session does not appear in the Store but is accessible using direct links - "Cancelled" means the Session is cancelled and will not appear in any schedule or the Store
Agreements	The list of Agreements the Account owner must agree to when purchasing this Session.
Schedule start/end	The inclusive start/end dates of the Session.
Schedule items	The list of unique schedules for the Sessions. For example: - "Every Monday and Thursday at 4:00pm to 5:00pm" - "Every Tuesday at 5:00pm to 6:00pm"
Days off	The list of days the Session will not be running. The Classes for the Session will still be created, but will be automatically marked as "skipped". This allows you to turn them back on.
Coach(es)	The optional list of coaches that are assigned to this Session. Being assigned to a Session will allow it to automatically appears in the Coach service.
Pricing type	Whether the deliver the Session as drop-in or session-based.
Price	The price of the Session
Ledger Code	The Ledger Code to apply to the purchase.
Taxable	Whether the Session price is taxable. If "on", the tax will be calculated at time of purchase based on the location of the purchasing Account owner.
Allow inclusion in payment plans	Whether to allow Payment Plans for the Session purchase
Prorated pricing	Whether to enable prorated pricing. Of note, prorated prices are calculated daily.
Registration window	The window within which registration may occur.
Required level	The Level a Member must have assigned in order to register for the Session.
Available spots	The minimum and maximum spots allocated to the Session. Of note, the minimum is informational only. The Session will still commence even if insufficient Members have registered.
Allowed age	The minimum and maximum age of Members registering for the Session.

While you are not technically limited, it is recommended that the start/end dates of your Session are within the Semester's start/end dates.

5

Save

Click "save" at the bottom of the popout to save your changes. This will reload the Sessions in the Semester details page.